Definition: Occupancy rate

How do you calculate an occupancy rate?

The occupancy rate is generally expressed as a percentage, and is calculated by dividing the number of occupied units (or the time a resource is in use) by the total number of available units (or the total time available), then multiplying the result by 100. For office spaces, the occupancy rate is used to determine the utilization of workspaces. A high rate indicates high utilization, while a low rate may indicate under-utilized space. It is therefore calculated using the following formula: (Offices occupied / Offices available) x 100.

How to optimize occupancy?

1. 1. Analyze and adjust your office layout Start by analyzing how your offices are used. Identify busy periods and under-used areas. Reorganize the layout to create flexible, multi-functional spaces, adapted to the varied needs of your teams.

2. 2. Encourage flexibility and teleworking Promote solutions such as flex office and remote working. Allow employees to choose where and how they work, depending on the tasks at hand. This reduces demand on fixed offices and increases the efficiency of space utilization.

3. 3. Create flexible workspaces Integrate reservation systems for offices and meeting rooms. These tools enable you to efficiently plan space utilization, visualize fill and occupancy data, avoid booking conflicts and collect data on actual facility use. Then adjust your strategies based on the insights gained to continuously optimize your office occupancy.

By following these three key steps, you can significantly improve your office occupancy rates, while promoting a flexible working environment adapted to your company's changing needs.