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Hybrid work glossary
Definition: Expansion rate (or flex office rate)
The space utilisation rate, or flex office rate, is an indicator that measures the increase in space or resource requirements compared with initial forecasts. It reflects variations between planned workspaces and those actually used by employees.
Why monitor the space utilisation rate?
To optimize space utilisation:by tracking this rate, you can adjust the availability of offices and meeting rooms to meet actual needs.
To improve resource management: understanding the discrepancies between forecasts and actual usage helps to better plan the layout of spaces.
To cut costs: by matching the supply of workstations to actual demand, you avoid wasting space and energy.
Fostering team satisfaction: by ensuring that the workspace matches actual needs, you improve employee comfort and productivity.
How do you calculate the space utilisation rate?
The overflow rate is calculated by comparing the space or resources actually used with those planned. Here's the formula: Overcrowding rate = Number of available workstations / Number of employees For example, if you have planned 60 workstations for 100 employees, then your overcrowding rate will be 0.6. In this case, you'll need to implement an appropriate telecommuting policy.
Summary
In a flex office context, the expansion rate helps you to adjust and optimize the use of workspaces according to actual needs. It's a key tool for efficient, flexible office management, aimed at maximizing efficiency while minimizing costs and waste.
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